Any Scheduled Issue in the SI table can have a single or multiple sub-tasks. If any sub-task is added to the Scheduled Issue, the standard execution includes also creation of the sub-task that is link to the parent task. Thanks to this an issue created automatically by Scheduler does not need to be manually updated every time by adding constantly the same sub-tasks.

Managing sub-tasks is slightly different in Jira Cloud and in Data Center:

• Subtasks in Cloud

• Subtasks in Server, Data Center

Sub-tasks in Cloud

Limit of sub-tasks

User in The Scheduler for Jira Cloud by default can create maximum 10 sub-tasks per one Scheduled Issue.

If you want to extend a number of sub-tasks, contact our support with this using the following link:
Technical support

In your request please contain the URL of your Jira instance and information about a number of sub-tasks that will be satisfactory for you.

Creating sub-tasks

Sub-tasks in The Scheduler for Jira Cloud are managed in a dedicated modal. To reach it user can click +Add button placed next to the name of the Scheduled Issue (1).

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Scheduled Issues table in The Scheduled for Jira Cloud

The other option is to open details of Scheduled Issue and click Manage subtasks button in the modal (2).

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Manage subtasks button in Scheduled Issue preview

A new Manage sub-tasks modal should be displayed. When there are no yet any subtasks added to selected Scheduled issue user can see a short instruction, +Add subtask button and link to the documentation about variables in issue templates.

After clicking +Add subtask button (1), a screen with a form should be loaded. User have to fill obligatory fields like Subtask name, Issue Type, Initial issue status, or other optional fields.

On the left user can see a list of existing sub-tasks (2) as well as limit of sub-tasks for your Jira instance (3).

After pressing Submit (4) new linked sub-task will be created and "No subtasks created" (2) information will disappear.

After submitting recently created sub-tasks, +Add Subtask (1) button will become active again, allowing you to create more dedicated subtasks.

Operations on sub-tasks

When sub-tasks are added to the Scheduled Issue, there are operations that can be done on them.

User have possibility to clone, remove or edit created sub-tasks.

Editing sub-tasks is possible by clicking on the name of sub-tasks on the list. After that, user should see a form with subtasks data on the right. User can modify any data and click Save to save changes.

Editing sub-tasks is possible by clicking on the name of sub-tasks on the list. After that, user should see a form with subtasks data on the right. User can modify any data and click Save to save changes.

After clicking clone icon, a new sub-task will be automatically filled with data that have been provided for source sub-task. User need to confirm cloning action by clicking Clone button (6).

When some sub-tasks are no longer used, it can be deleted by clicking on the “x” icon and confirm your action.

Subtasks in Server, Data Center

Subtasks in Server and Data Center can be managed from Scheduled Issue details page. You can add them to any Scheduled Issue in Jira in two ways. Go to Scheduled Issue details page and click on the “+Add” button (1) or Add Sub-Task in More actions (2).

Both operations result in displaying the following prompt on your screen. You can set here all details of sub-task. Remember, fields that will be displayed depend on the settings in your Jira project.

Fill all important information and create a sub-task using “Add” (1) button.

In Scheduled Issue details page you should see that sub-task has been created (1). If you want to do some changes you can click on the edit button (2). Then you should see similar prompt as during creation. Confirm changes clicking on “Save” button.

Subtask can be also removed easily using the delete button (4) or trash icon (3).