Bulk operations [new]

Managing dozens or hundreds of Scheduled Issues can be irritating and tedious, so we released some bulk operations to make The Scheduler easier to use. There are multiple actions that could be performed in a bulk way, to save you some time. All bulk actions are available when Scheduled Issues are selected

Bulk change state

Thanks to the bulk change state, you can activate or deactivate many Scheduled Issues at the same time. Deactivation allows you to suspend unwanted executions without removing the Scheduled Issues or triggers, so you can use them again, any time after activation.

Open

Scheduled Issue table - Cloud

1. Select interesting Scheduled Issues

2. Click ‘Enable / Disable' button (’Activate / Deactivate' button in DC )

3. Choose desired state of selected SI

4. Confirm action and that's it - your tasks have changed the state!

Open

Bulk remove

If you have Scheduled Issues in your table that you no longer need, e.g. those that have Expired status, you can easily remove them to maintain your table clear.

The bulk removal nicely integrates with table filtering - it's easier to remove all unnecessary Scheduled Issues. All you have to do is:

1. Type phrase in filter input - just remember you can filter tasks also by state, so for instance, it's easy to filter only the expired Scheduled Issues.

2. Select Scheduled Issues

3. Click ‘Remove' button (’Delete' button in Server/DC) and confirm an action

4. And that's it, your tasks have been removed!

Bulk execute

No matter if your Scheduled Issue is set to manual execution, have defined triggers based on time or workflow - you can always execute them manually. From now on, you can also do it for several issues at once.

1. Select Scheduled Issues

2. Click the ‘Execute’ button

3. Confirm an action - after that, your tasks have been submitted for execution.

Bulk manage access

Managing access allows you to share the Scheduled Issues with selected Jira entities. You can share the SI with all users who have access to the SI table in this project, with the project leader, specific project roles, users, or groups.

This feature is extremely helpful when you have many SI in your table and you want different users to see different SI.

1. Select Scheduled Issues

2. Click ‘Manage Access’ button

3. Choose if you want to override or join existing sharing options

4. Select with whom you want to share the Scheduled Issues.

5. Confirm action.

Now, selected users should have access to all of the chosen SI.

Bulk clone

You may need to copy existing Scheduled Issues e.g. to save time creating very similar SI from scratch or sharing them with different groups just in slightly modified form. Using the bulk clone option you can copy several SI at once.

Choose a prefix or suffix that will allow you to distinguish the original Scheduled Issue from the copy.

You can also decide what you want to do with the description. At this stage, you can standardize it by selecting the “Replace all with” option and completing the text fields with a new description that will be applied to all selected SI.

Other options are to add a prefix or suffix to the existing descriptions or keep them as they are by selecting "Replace all with" and leaving the text field blank.

You also need to choose to which project those SI will be cloned. The copy will be present only in those projects that will be selected.

1. Select multiple Scheduled Issues

2. Click 'Clone' button

3. Add prefix or suffix

4. Create a new description (optional)

5. Choose desired project

6. Confirm the action and all selected SI should be duplicated

After creation due to the missing fields or failing validation of Scheduled Issues, cloned SI may have an invalid state. Therefore, issues could not be executed either automatically or manually.

However, You can fix those cloned SI manually using “Fix” link. Hovering over the link should result in displaying the reason for that state and clicking on it will allow you to edit and fix this SI.

Bulk edit

You can edit more than one Scheduled Issue at once, as long as they are the same issue type. To do so, you need to follow these steps:

1. Select Scheduled Issues with the same issue type

2. Click ‘Edit’ button

3. In the SI editor, you are able to mark fields that you want to edit and input new data.

4. Confirm changes and from now, new settings should be applied to all selected SI.

Save your time

The Scheduler contains bulk SI operations to let you save time and get rid of tedious work. We also hope that showed use cases will help you in real business cases and you will be able to use The Scheduler app more efficiently.