Manage Access to Scheduled Issue (sharing SI)

Scheduled Issues after creation are private by default. Only the Creator and Jira Administrators can: edit, delete, share or manually execute Scheduled Issue. Manage Access option allows to grant execute, edit and delete permissions to each Scheduled Issue individually. Only the sharing permission (managing access) is kept for Creator and Jira Administrators

You can manage your Scheduled Issue access from two places:

• From the Scheduled Issues table, press More → Manage Access next to selected Scheduled Issue:

Use the drop-down menu cloaked under the "Projects" (1) to access a desired one and then go to the below located "Scheduled Issues" (2).

"Manage Access" (4) is visible after clicking "More" (3) link.

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Opening Manage Access from Scheduled Issues table view

• Or you can enter Scheduled Issue details page and press Manage Access (1) button:

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Opening Manage Access from Scheduled Issue details view

After you execute Manage Access action, you will see that window:

You can choose from the following options presented above:

• Share with all users - means that every person that has access to Scheduled Issues table can edit or execute specified Scheduled Issue

• Project Functions - you can grant access to this Scheduled Issue to Project Lead

• Project Roles - you can grant access to this Scheduled Issue to roles in the current project

• Users - you can grant access to this Scheduled Issue to individual users

• Groups - you can grant access to this Scheduled Issue to groups

Here is an example illustrating sharing a scheduled issue with another user (hr_anet) and project role "Administrators":

After pressing “Save” button, additional information about user (2) with access to the scheduled issue will be visible, under "Access Info" (1) section:

As the default view of the Scheduled Issues table doesn't contain information about with whom particular one is shared with, it needs to be enabled first. To do so simply click "Columns" (1) and tick "Shared with" (2):

As a result, you ought to get similar view, with desired column enabled (1), with presentation of with whom particular scheduled issue is shared with (2):

  Here, it's crucial to remember, that a user with whom you've shared an issue won't be be able to see anything (and in general won't be able to access Scheduled Issues table listing) if he, or she had not been granted with proper Scheduled Issues Table access permission, by a user with Jira administrator rank. This can be done, as described in here.

After granting an additional user, with an access to Scheduled Issue table and sharing an issue(s) with him/her, after such user logs in and accesses "Scheduled Issues", visible and accessible issues to such person are only those, with which an original author of a scheduled ones shared with. This is illustrated on the below graphic:

Here, user had not created any scheduled issues at all, and whilst being in the same project as Jira administrator (who has created all other issues visible on all other pictures here an not having a set avatar in profile), after being granted with "Scheduled Issues" access, such person can only see an issue with which original author decided to share with. Other issues are invisible and inaccessible to such person.

For more information in regards to Scheduled Issues in a table for people with whom you share with those, please refer to this page.